Use of the Centralized Posting System
Departments sign on to the centralized posting system by supplying University Mail Services with the FRS account number(s) they would like to be charged. Numerous programs can be charged to a single FRS account by use of up to a three character alpha suffix. Monthly invoices will separate program billings.
Once departments have had their account(s) authorized, click here for application, they should separate their outgoing mail into the following categories:
- Campus Mail (Inter-office, inter-departmental)
- State Courier Service Mail
- U.S. Postal Service Mail (International, Express, Certified, etc)
- Pre-stamped mail
Click HERE to view requirements for addressing mail.
Envelopes should be faced so that all addresses head the same, and each class of mail is banded separately with rubber bands.
DO NOT NEST FLAPS OVER ONE ANOTHER AND DO NOT MIX SEALED AND UNSEALED. WE CAN HANDLE EITHER BUT NOT IF THEY ARE MINGLED.
For U.S. Postal Service Mail, a postage charge authorization slip (available through University Mail Services, 962-1139) must be completed and placed on top of the bundle, directly under the rubber band. You may mail several different rates or classes using one postage charge authorization slip if the account number is the same. Be sure to rubber band each class separately and use the peel and stick labels, with your account information in bar-code format, that are provided free of charge.
University Mail Services can program start/stop dates and maintain budget information for departmental account numbers.